AGM Minutes

                                                                                                                                       

                                                                                                                                            

                                                                                                                                                

Minutes of TaffMog AGM held at The Conservative Club, Usk on Wednesday, January 17th, 2018.

Present

Paul & Lesley Harris, Denis & Liz Bailey, Roger & Christine Cowburn, Haydn & Dianne Croll, Humphrey & Caroline Glynternick, Carl & Jean Hadley, Stuart & Jackie Hunt, Dave & Kay Rymer, Peter Sutherland, Nigel Pell, Keith & Brenda Glover, Philip & Shan Henshall, Nick & Elizabeth Syred, Lyn & Elaine Eade, Peter Constable, Mandy Gaspar, David Harvey, Geoff King, John & Val Coupland, Judy Parsons, David Willey, Vince Morgan, Paul Webb, Howard & Helen Bottomley.

Apologies

Colin & Vicky Clement, Gary & Kath Williams, Ray and Diane Thomas, Phil & Lynne Harry, Emyr & Jan Davies, Ivor & Allison Lorch, Rob & Kay West, John & Avril Beskeen, Keith & Ronnie Whitcombe, Geoff & Karen Poole, Neil & Helen Griffiths.

Before the meeting commenced a minute's silence was held for Patti Abbott who died in 2017.

Minutes of the last AGM.

The minutes of the last AGM held on Thursday, January 12th, 2017 were accepted. The only matter arising was that the Winter Weekend 2018 would now be held at the Metropole Hotel, Llandrindod Wells.

Secretary's Report.

The Secretary stated that the Google Groups arrangement for emailing seemed to be working well. He thanked the members of the committee for their efforts during the year on behalf of the centre. With regard to the MSCC the Secretary updated the meeting on the present situation regarding officers of the club and how the National Committee is now functioning. MSCC has agreed to continue an arrangement with MMC whereby the purchaser of a new car has 6 month’s free membership of the MSCC. It remains to be seen how many take up membership at the end of the six months. It was also mentioned that we should have PIN numbers in order to access members sections of the MSCC website, but this was generally not the case and the Secretary will look into this.

Treasurer's Report

The Treasurer gave a brief presentation of the accounts for 2017. As a result of various raffles and donations throughout the year the club raised £1,280 for the Hospice of the Valleys. This will be enhanced by Barclays Bank and Tesco thanks to Kay and Jackie and the final sum will be £2,136. The club remains in a healthy financial position, despite running at a small loss of £175 during the year under review. The only sources of income during the year were small surpluses from the Wicked Welsh Weekend and Winter Weekend events as well as the sale of regalia. The Centre still has around 40 badges left from the 40th Anniversary and these are being offered to new members in lieu of the traditional Taffmog car badge as we have no stock. Peter Constable offered to display some badges at Newtown Motors for sale on behalf of the club. The Treasurer invited questions regarding the accounts, but there were none forthcoming.

Charity for 2018

There was only one charity nominated. This was the Alzheimer’s Society. This was duly adopted as the Centre’s charity for 2018.

Committee Representation at Noggins.

Elizabeth Syred pointed out that the current committee was made up of members who routinely attend the monthly noggins at Usk and suggested that representatives should be appointed to the committee to represent those members who attend the Noggins at the Halfway and Ty Risha. Following a discussion, it was agreed that this could also have benefits for new members if there was a point of contact for each Noggin. Elizabeth proposed that volunteers be sought from those attending the noggins in Nantgareddig and Bridgend. This was seconded by Dianne Croll and agreed by those present.

Amendments to Constitution

There was one change proposed to the Constitution removing the provision for the Centre to provide refreshments at the AGM. A vote was taken and the amendment was passed by a large majority. As a result the wording “with TaffMog providing a buffet” will be removed from para 4 of the Constitution.

Election of Officers.

There were no nominations for any of the committee posts, and the present committee, listed below, were re-elected en bloc. 

Secretary - Paul Harris                                                   trevorrick@gmail.com

Treasurer - Dave Rymer                                                 dave.rymer@btinternet.com

Membership Officer - Lesley Harris                                   harris.lesley@gmail.com

Web Master - Roger Cowburn                                          roger@livewire.uk.com

Regalia Officer - Kay Rymer                                             kay.rymer@btinternet.com

Programme & Events Co-ordinator - Jackie Hunt                jacqui.d.hunt@hotmail.co.uk

Scribe - Stuart Hunt                                                        stuart.m.hunt@btinternet.com

Wicked Welsh Weekend Organiser - Judy Parsons         judyparsons.com@gmail.com

Christmas Weekend Organisers - Dianne & Haydn Croll       haydncroll@gmail.com

Newtown Motors Liaison Officer - Peter Sutherland             gloriabrooks908@ymail.com

Wicked Welsh Weekend 2018

Judy Parsons reported that the event will be held between 25th & 27th May at the Metropole Hotel, Llandrindod Wells. There had been a good response from other centres but said that it would be lovely to see more Taffmog members signed up. Judy said that it was her first time organising something this big, so all support would be very welcome. The raffle held at WWW was always a significant part of the charity fundraising so people not attending were urged to support the raffle. Full details were in Miscellany and on the website. Judy had also set up a Facebook page ‘taff mogs wicked welsh weekend ‘.

Planning for 2018

Liz Bailey highlighted some of the difficulties for those living further afield to get to an AGM in the evening. Holding the meeting in January also increased the possibility of inclement weather. Liz suggested that the AGM be held on a Sunday afternoon allowing members to have lunch beforehand. Keith Glover suggested that it would be better to hold the planning meeting separately from the AGM and in the September or October of the previous year. Both suggestions were positively received by those present and the Secretary undertook to explore them further.

Caroline Glynternick said that the catering arrangements for this year’s AGM were unacceptable. The Secretary apologised for the fact that the meeting had taken longer than anticipated.

The events calendar was presented to the meeting. The response from members willing to organise events was very encouraging and a number of events were added, though there are still a few spare dates remaining.

The meeting was concluded at 8.45pm and the buffet served.

S Hunt

January 19th 2018

                                                                                                                                          

                                                                                                                                        

                                                                                                                                       

Minutes of TaffMog AGM held at The Ty Risha, Bridgend on Thursday, January 12th, 2017.

Present

Paul & Lesley Harris, Denis & Liz Bailey, John & Avril Beskeen, Roger, Christine & Emma Cowburn, Humphrey & Caroline Glynternick, Carl & Jean Hadley, Phil & Lynne Harry, Stuart & Jackie Hunt, Dave & Kay Rymer, Peter Sutherland, Keith & Ronie Whitcombe, Derek & Jackie Wilcox, Nigel & Maxine Pell, David & Linda Jones, Keith & Brenda Glover, Philip & Shan Henshall, Roger & Brenda Howells, Geoff & Karen Poole, Jeffery & Julia Moss.

Apologies

Colin & Vicky Clement, Nick & Sarah Samuel, Nick & Elizabeth Syred, Haydn & Dianne Croll, David Harvey, Vince & Christine Morgan, Gary & Kath Williams, Ray and Diane Thomas, Lyn & Elaine Eade, Emyr & Jan Davies, Ivor & Allison Lorch, Tony Abbot, Rob & Kay West, John & Glenda Rees.

Before the meeting commenced a minute's silence was held in memory of Tom Kiraly, who died in 2016.

Minutes of the last AGM.

The minutes of the last AGM held on Friday, January 15th, 2016 were accepted as a true record. There were no matters arising.

Secretary's Report

The Secretary gave a brief account of the way that the centre has functioned under the current committee. He noted that not everyone had been receiving emails, but this problem now appears to have been resolved. The Secretary updated the meeting on the present situation regarding officers of the MSCC and the way that the National Committee is now operating.

Treasurer's Report

The Treasurer circulated details of the Income & Expenditure and bank balances and gave a brief presentation of the accounts for 2016. As a result of various raffles and donations throughout the year the club had raised £883.50 for the nominated charity. This will be enhanced by Barclays Bank and Tesco thanks to Kay and Jackie resulting in a total of £1,660.20 to be presented to the Stroke Association. The club remains in a healthy financial position, despite there having been no significant fund raising activity during the course of the year, and looks likely to remain so for some time. The Treasurer invited questions regarding the accounts, but there were none.

Charity for 2017

There were three proposals for the 2017 charity: Shelter, Hospice of the Valleys and the Cardiff Institute for The Blind. In line with the Constitution, a draw took place and the charity for 2017 will be Hospice of the Valleys. It was noted that this was very appropriate as the hospice had given Tom Kiraly and his family excellent support during his illness.

Venue for the Winter Weekend 2018

As Haydn and Dianne were not present, due to the inclement weather, Jackie read out details of the options, set out in an email from Haydn.

Three venues for the 2018 Winter Weekend were presented for members' consideration:- The Coldra Court Hotel, Newport, The Llyndir Hall Hotel, Chester and the Cheltenham Chase Hotel, Brockworth. A vote was taken, and the overwhelming majority were in favour of Llyndir Hall which is where we will be going in the penultimate weekend of November 2018.

Amendments to Constitution

An amended Constitution had been prepared by the Committee and copies were circulated for consideration. The Secretary outlined where changes were proposed and the rationale for each amendment. Some further alterations were proposed and seconded from the floor. After due discussion, a vote was taken and each amendment was passed by a large majority. (Copy of the amended Constitution attached.) Election of Officers.

There were no nominations for any of the committee posts, and the present committee, listed below, were re-elected en bloc.

Secretary - Paul Harris                                                   trevorrick@gmail.com

Treasurer - Dave Rymer                                                 dave.rymer@btinternet.com

Membership Officer - Lesley Harris                                   wickedlesley@taffmog.org

Web Master - Roger Cowburn                                          roger@livewire.uk.com

Regalia Officer - Kay Rymer                                             kay.rymer@btinternet.com

Programme & Events Co-ordinator - Jackie Hunt           jacqui.d.hunt@hotmail.co.uk

Scribe - Stuart Hunt                                                        stuart.m.hunt@btinternet.com

Wicked Welsh Weekend Organiser - Lesley Harris           wickedlesley@taffmog.org

Christmas Weekend Organisers - Dianne & Haydn Crhttp://taffmog.org/TaffMeet%20AGM%202016.pdfoll                                     haydncroll@gmail.com

Newtown Motors Liaison Officer - Peter Sutherland       gloriabrooks908@ymail.com

Planning for 2017

The events calendar was presented to the meeting and several events were added. However, there were still a number of dates left free. The Programme will be placed on the website.


 

 

     Minutes of TaffMog AGM held at The Halfway Inn, Nantgaredig on Friday, January 15th, 2016.

Present

Tony & Adrian Abbott & Patti, Denis & Liz Bailey, John & Avril Beskeen, Mike Chilton & Phyllis Dawson, Roger & Christine Cowburn, Haydn & Dianne Croll, Emyr & Janet Davies, Lyn & Elaine Eade, Humphrey & Caroline Glynternick, Neil & Helen Griffiths, Simon & Natalie Griffiths, Carl & Jean Hadley, Phil & Lynne Harry, David Harvey, Roger & Rosemary Hawes, Stuart & Jackie Hunt, Ivor & Alison Lorch, Brian Miller & Clare, Gordon Ratcliffe, Dave & Kay Rymer, Peter Sutherland, Ray & Diane Thomas, Keith & Ronie Whitcombe, Derek & Jackie Wilcox, David Willey.

Apologies

Andrew & Karin Clarke, Colin & Vicky Clement, John & Val Coupland, Brian & Lynne Cross, Keith & Brenda Glover, John & Kate Harris, Paul & Lesley Harris, Vince & Christine Morgan, Bill & Angie Nash, Judy Parsons, Nigel & Maxine Pell, Geoff & Karen Poole, Nick & Sarah Samuel, Rob & Nyria Stanley, Nick & Elizabeth Syred, Kevin Thomas, Peter Thomas, Gary & Kath Williams, Rob & Kay West.

Before the meeting commenced, a minute's silence was held in respect of founder member of the club, David Jones, who died in 2015.

Minutes of the last AGM

After some minor adjustments, the minutes of the last AGM held on Friday, January 9th, 2015 were accepted.

Secretary's Report

The secretary gave a brief resume of TaffMog events spanning the last ten years during his tenure as club secretary. He finished by thanking everyone for their support and helpfulness throughout this period.

Treasurer's Report

The treasurer gave a brief presentation of the accounts for 2015. As a result of various raffles and donations in lieu of TaffNoggins throughout the year, as well as the charity raffles held at the 40th Anniversary event and the Winter Weekend, the club will be donating £1,500 to the Paul Sartori Foundation. This will be increased by Barclays Bank and Tesco thanks to Kay and Jackie. The club remains in a healthy financial position.

Charity for 2016

Just one registered charity was appropriately proposed and seconded according to the Constitution. So, TaffMog's adopted charity for 2016 is The Stroke Association in Wales.

Venue for the Winter Weekend 2017

Three venues for the 2017 Winter Weekend were presented for members' consideration:- The Cliff Hotel, Gwbert, The Metropole, Llandrindod Wells (both being approx, £300 for Friday evening dinner to Sunday breakfast), while the Ardencote Manor Hotel near Leamington Spa would be approx. £40 more. The Metropole received 2 votes, everyone else present voted for Ardencote Manor. So that will be our venue for the last weekend in November 2017.

Election of Officers

Both the Secretary and the Treasurer were standing down. No nominations had been received in writing for either post and no nominations were received from the floor.

So a contingency plan was introduced, whereby the roles formerly covered by the Secretary and Treasurer  were shared between a committee of members. Several members had volunteered their services to cover all aspects of the roles. These were:-

Secretary - Paul Harris                                                   trevorrick@gmail.com

Treasurer - Dave Rymer                                                 dave.rymer@btinternet.com

Membership Officer - Lesley Harris                                   lesley@taffmog.org

Web Master - Roger Cowburn                                          roger@livewire.uk.com

Regalia Officer - Kay Rymer                                             kay.rymer@btinternet.com

Programme & Events Co-ordinator - Jackie Hunt                jacqui.d.hunt@hotmail.co.uk

Scribe - Stuart Hunt                                                        stuart.m.hunt@btinternet.com

Wicked Welsh Weekend Organiser - Lesley Harris               wickedlesley@taffmog.org 

Christmas Weekend Organisers - Dianne & Haydn Croll       haydncroll@gmail.com

Newtown Motors Liaison Officer - Peter Sutherland             gloriabrooks908@ymail.com


Honoraria

Each role was introduced and voted upon separately and all were returned unanimously.

In view of the revised roles and responsibilities of club officers, it was proposed that the current honoraria received by the Secretary and Treasurer be suspended immediately until re-invoked at a future AGM. This was agreed unanimously.

Monthly Raffles

It was proposed that the monthly noggin raffles held to raise monies for TaffMog funds are suspended for one year (after tonight) and the club's finances be reviewed at the AGM in 2017. The charity raffles are to remain. This was agreed unanimously.

Planning for 2016

A busy year of events was organised. However, some further activities might be added at a later date.

At the end of the meeting, both the Secretary and the Treasurer were surprised and delighted to receive gifts, as a result of contributions from members, in appreciation of their hard work for the club during the period of their tenures in these offices.

They both thanked members for their extreme generosity.

D.Croll

January 17th, 2016

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